home
***
CD-ROM
|
disk
|
FTP
|
other
***
search
/
Business Assistant
/
Business Assistant.iso
/
acctg
/
sbasgl16
/
gl.doc
< prev
next >
Wrap
Text File
|
1992-07-21
|
49KB
|
1,252 lines
MILLROSE CORPORATION
SMALL BUSINESS ACCOUNTING SYSTEM
SBAS GENERAL LEDGER
Copyright (c) 1986 - 1992
Version 1.6+
A SHAREWARE PROGRAM
THIS PROGRAM REQUIRES 384K RAM MEMORY
HELP SCREENS ARE AVAILABLE ON LINE
DISCLAIMER
Millrose has taken due care in the preparation of this
program and the related documentation, including but not
limited to development and testing. Millrose makes no
expressed or implied warranty of any kind in regard to the
programs or the documentation. In no event shall Millrose be
liable for incidental or consequential damages in connection
with or arising from furnishing, performance or use of any of
these programs. Further Millrose reserve the right to revise
the programs and/or the related documentation from time to
time without any obligation ot notify any persons or
organizations of such revisions or changes.
Millrose Corporation
7210 Jordan Ave., B-22
Canoga Park, Calif., 91303
(818) 594-5908
MILLROSE CORPORATION
SBAS GENERAL LEDGER
The SBAS GENERAL LEDGER is a easy to use program. Our
program is designed for the small company that need an easy
to use basic accounting program. We have attempted to make
all of the menus self-explanatory. A basic bookkeeping
knowledge is helpful to use the program. On line help screens
are available for the first time on Version 1.5. Where they
are available you will see 'F2 = HELP' displayed on the
screen.
The program is a double entry system, therefore for each
credit entry or entries there must be an offsetting debit.
The program posts each entry after it is entered so the
balances are always up to date. This allows you to view or
print an Income Statement of Balance Sheet at any time during
the accounting period. Please refer to Appendix A for some
information on basic bookkeeping. In the event you have any
accounting questions you should contact your accountant who
prepares your Income Tax returns.
Do not use the Master disk you purchased except to make a
work copy of the program and files. (See Page 3). Also see
page 11 for some ideas for setting up your SBAS GENERAL
LEDGER books.
The single most important portion of the program is the
setting up the Chart of Accounts. You must exercise a great
amount of care in establishing the Chart of Accounts. The
Chart of Accounts will determine what your financial reports
will look like. The order of the Chart of Accounts
determines the order of the account printing on the financial
reports. Certain accounts in your file will be for report
titles, headings and totals, and skipping to a new page.
The Chart of Accounts is completely user defined. The
Account number may be up to five digits. If you are
presently using a three or four digit account number we
suggest that you simply add zeros at the end of your number
to create a five digit number. A sample Chart of Accounts is
contained in APPENDIX B.
In our sample Chart of Accounts we are using the
following:
ASSETS 10000-29999
LIABILITIES 31000-39999
EQUITY 49900-49999
INCOME 50000-51990
EXPENSES 60000-69995
Refer to Appendix B for our sample Chart of Accounts.
However, you may use any numbers of your choice provided
they are in the sequence of: Assets, Liabilities, Equity,
Income, Expenses.
PAGE -1-
The chart of Accounts requires that you define the
account type, report type, normal balance for each account.
In addition, you must indicate the total level for each
'total' account. The program allows you to have up to four
total levels on your Balance Sheet. This would be three sub
totals and an overall total of your Assets and of your
Liability/Equity. The total level you choose also determines
the column in which the totals will print. On the Income
Statement the print columns are predetermined.
ACCOUNT TYPE
------------
This will requires each account be identified as:
0 Posting Account (accepts detail data)
1 Title Account ( Type 1,2,3,4 do not
2 Total Account ( accept detail data
3 Heading Account (
4 Retained Earnings (Current Year)
Type 1
Title Accounts will identify the main sections of your
financial reports, ie. ASSETS, LIABILITIES, EQUITY, INCOME,
and EXPENSE.
Type 2
Total Accounts will identify when and where you will
print your subtotals and totals on your financial reports.
The program allows for up to four levels of totals on the
Balance Sheet. Refer to a later section which discusses total
levels in more detail.
Type 3
Heading Accounts will identify the subsections of your
financial reports, ie. Cash in Bank, Accounts Receivable,
Fixed Assets, Current Liabilities, etc.
Type 4
Retained Earnings Account. The programs requires that
you identify one(and only one) account as account type 4.
The program, when printing the Balance Sheet will
automatically calculate the Current Year Retained Earnings
and reflect the amount in this account. Your Balance Sheet
will not be correct if you fail to include the Type 4 -
Retained Earnings.
REPORT TYPE
-----------
Each record in your Chart of Accounts must be identified
as either to appear on the Income Statement or the Balance
Sheet. All Income Statement Accounts must be Report Type '1'
and all Balance Sheet Accounts must be Report Type '2'.
PAGE -2-
NORMAL BALANCE
--------------
Code 1. All Assets and
All Asset